Administrative Assistant

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are-with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. 

If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity. 

Job Title: Administrative Assistant

Department: Sales

Objective: The purpose of the job is to provide administrative support to members of the organisation and provide backup, as needed.

CORE RESPONSIBILITIES:

• Expenses

Timely and accurate preparation and submission of T&E reports for each team member supported, ensuring that company policies have been followed and that proper and organised documentation is provided to support the report.

- Ensure all receipts are included from staff

- Monitor and inform manager if anybody has not given ALL their receipts

- Screen for any inconsistencies adhering to the T&E policy.

- Expense reports need to be monitored monthly for approval by their managers, if approvals have not been done within the month, please inform your manager.

- After reports have been approved by the manager, ensure sheet is filled out.

- Assist finance where necessary.

- Escalate any problem cases to your manager.

• Ad-hoc requests as needed.

QUALIFICATIONS

• Basic working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Word, and Excel.
  • OUTLOOK: In CALENDAR, ability to create and modify appointments using the planner; in E-MAIL, the ability to create, send and forward email
  • WORD: ability to create and modify basic communications
  • EXCEL: ability to create and modify basic spreadsheets
• Good organization skills
• Excellent phone manner
• Excellent verbal and written communications skills in English
• Ability to multi-task and adapt to shifting priorities
• Strong orientation toward teamwork
• Requires moderate supervision

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.

For more information on the Securities Trading Program, please refer to the STP Quick Reference guide on ComplianceNet

Please note: STP categories are assigned by the hiring teams and are subject to change over the course of an employee’s tenure with Moody’s.