Facilities Specialist

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are-with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. 

If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity. 

Skills and Competencies

• Must have a positive customer service attitude and able to liaise confidently with stakeholders at all levels.
• Proficient in Microsoft Office Applications
• Must have excellent communications skills, verbal and written
• Written and verbal English skills required at high level
• At least 3-5 years relevant experience
• Familiarity with FM systems including space planning and security systems.
• Keen eye for detail and excellent organisational skills.

Education

• College Degree preferred

Responsibilities

The Facilities Specialist will be responsible for supporting Moody’s lines of business by having overall responsibility for the delivery of facility operations, maintenance and repairs, and occupancy planning activities in Moody’s office as well as managing day to day requests.

• Management of the reception of guests & visitors, postal services, and meeting rooms.
• Act as the liaison between Moody's and the building landlord to coordinate a variety of activities and services to ensure our workplace runs smoothly and efficiently. Including fire and evacuation drills, liaising with building engineering for any electrical and lighting needs.
• Provide front line support to business operations in coordination with other members of the Corporate Services Department staff, for the following functional areas: (i) procurement and sourcing, (ii) travel management, (iii) real estate and (iv) project management.
• Provide support to other Moody’s shared service groups including but not limited to Information Technology, Business Continuity and Corporate Security.
• Review vendor invoices related to the facilities operation.
• Oversee and review all third-party office service facility contracts, including cleaning, engineering maintenance, security, pantry services, and any other office service contracts.
• Work with the Corporate Services project group to deliver approved projects for the facility.
• Oversee the installs, moves, repairs, and removal of equipment and furniture installations.
• Provide 24/7 emergency response and backup support for operational staff in handling on-call facilities emergencies as well as ensure compliance with security policies and practices, especially related to physical security of facilities. Maintain corporate compliance with all local workplace/facilities regulations
• Participate in crisis management and business continuity planning. Assist with corporate wide contingency planning/business continuity efforts. Coordinates training, communication and testing of business continuity plans. Assists with recovery effort in time of disaster.
• Participate in ad-hoc projects as assigned.
• Responsible for Health and Safety to meet the local legislation. Including fire marshal and first aiders training program, delivery of in house ergonomic online training.

#LI-Hybrid

Annual base salary gross: 32,500 RUR to 51,900 EUR. Applicable to Lithuania candidates: The base salary range represents the low and high end of the Moody’s salary range for this position. Actual salaries will vary and will be based on various factors, such as candidate’s qualifications, skills, and competencies. The salary is one component of Moody’s total compensation package for employees. Other rewards and benefits include the following: Medical, Personal Accident, Life Insurance and Time Off.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.

For more information on the Securities Trading Program, please refer to the STP Quick Reference guide on ComplianceNet

Please note: STP categories are assigned by the hiring teams and are subject to change over the course of an employee’s tenure with Moody’s.