Office Administrator

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are-with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. 

If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity. 

Objective: The purpose of the job is to provide administrative support to the regional office and members of the organization providing excellent customer service to both internal and external clients. Support local building management to ensure that all office operations are coordinated and run smoothly.

CORE RESPONSIBILITIES:

• Reception

Answer all phones promptly and in a pleasant and professional manner. Take detailed messages and deliver them without delay. Manage deliveries and post.

• Office Management/Facilities

Manage operations of regional office, acting as liaison to building management on all issues concerning office facility (i.e. maintenance, emergency management, security, etc.). Responsible for dealing with Landlord, HR, Benefits, Car Fleet and Finance. General office services such as office plant care, catering and refreshments and supervising contractors while on-site.

Be the liaison to Moody’s office and ensure that office needs are communicated. This includes coordination of on-boarding of new hires, processing requisitions, office event planning and participation in group-wide initiatives as assigned (i.e., conference co-ordination, offsite planning, etc.).

• Invoices/Post

Ensure all post is dealt with swiftly and sent to the correct department.

• Travel & Entertainment

Assist in arranging travel for team members including air, rail, car service and hotel and conference registrations taking care to be mindful of deadlines and working to ensure that the most economical options are taken advantage of. Organising visa applications for travelers in accurate and timely manner. Ensuring all bookings are compliant with our T&E policies and guidelines.

• Expenses

Timely and accurate preparation and submission of expense reports for sales team members supported, ensuring that company policies have been followed and that proper and organised documentation is provided to support the report.

• Other
  May be called upon to take on additional responsibilities and/or perform other tasks as assigned.

QUALIFICATIONS

• 3-5 years related experience working in a corporate environment
• Basic working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Word, and Excel.
  • OUTLOOK: In CALENDAR, ability to create and modify appointments using the planner; in E-MAIL, the ability to create, send and forward email
  • WORD: ability to create and modify basic communications
  • EXCEL: ability to create and modify basic spreadsheets
• Good organization skills
• Excellent phone manner in German and English
• Excellent verbal and written communications skills
• Ability to multi-task and adapt to shifting priorities
• Strong orientation toward teamwork
• Requires moderate supervision

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Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.