Office Manager / Assistenz der Geschäftsführung

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are-with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. 

If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity. 

Skills and Competencies

• Excellent executive-style communications and presentation skills in English and German - visual/written/verbal
• Ability to independently compose general German and English correspondence, memos and other documents for distribution to both internal and external clients of all levels
• Results/action-orientation, excellent project management and execution skills
• Excellent organisational and analytical skills
• Unquestionable personal code of ethics, integrity, inclusion and trust
• Good judgment and decision-making skills
• Able to successfully navigate ambiguity in a fast-paced environment
• Ability to lead and manage others effectively
• Excellent interpersonal skills
• Ability to interact comfortably and effectively with Senior Management
• Strong orientation toward teamwork

Education

• University Degree or adequate work experience in a similar role

Responsibilities

Serving as a key support function to the Head of EU and Country Head of Moody’s Deutschland GmbH in the Regional Management team to help deliver on objectives and drive planning and execution. This role encompasses management, project execution and operational responsibilities across a wide range of opportunities and challenges. The role requires a combination of resourcefulness, strong organization, focus and flexibility, emotionally intelligent communications skills, ability to play an active, behind-the-scenes role, a high degree of personal and professional integrity, and discretion.

• Work closely with the Regional Co-Head EMEA, Head of EU to develop regional and country-level strategy
• Act as liaison with internal control functions and execute with minimal direction or outside assistance
• Lead special projects, typically on time sensitive matters or that require quick-turnaround turnaround
• Create decision templates, protocols, and presentations; including preparation of board materials

Serve as central point of contact and coordination for operational, infrastructure and control issues that require Regional Management involvement

• Attend management meetings; identify agenda items; coordinate follow up to ensure execution of agreed-upon actions and effective flow of relevant information across teams
• Prepare for external engagements with customers, regulators, policymakers and other key stakeholders. Coordinate internally to assemble briefing materials and follow up.
• Draft responses to regulatory requests for information
• Proactively review department administrative processes, consistently implementing best practices, efficiency improvements and establishing new processes when necessary
• Oversee all aspects of personnel management for department including position management, on-boarding of new hires, promotions, transfers and terminations and periodic data integrity checks of Human Resources databases. Also includes ad hoc reporting of personnel information to department management as requested
• Establish clear protocols on standards of service and identify competencies with the administrative team. Effectively manage dissemination of work and performance across the team.
• Oversee and maintain compensation budget within group ensuring that all increases (including merit, promotion, compression, etc.) are processed accurately, within budget and communicated on a timely basis. Additionally, may be called upon to manage group’s open positions and reserve fund
• Work with team on matters related to facility management and office space upgrades
• Coordinate and plan department- and office-wide events including group meetings, off-sites, outings and receptions taking care to stay within prescribed budget

About the team

Regional Management

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.